Governor marks Electronic Records Day with e-signature

Gov. David Ige made state history Monday by signing Hawaii’s first paperless proclamation.

With a single tap on a Microsoft Surface Pro, Ige proclaimed Oct. 10, 2016, Electronic Records Day in Hawaii, electronically signing the ceremonial proclamation using the State of Hawaii’s eSign Service.

The state started using e-signatures a year ago to process as many documents electronically as possible, and since then, more than 64,000 electronic transactions have been processed across state departments.

“There’s no contention over ‘Who has the paper?’ or ‘Do we need to sign multiple copies?’ so not only does it reduce the amount of paper, but it also makes it much more universally accessible,” said state archivist Adam Jansen.

“eSign is just one of the tools this administration is using to meet our goals of transforming from a paper-based system to one that is leading the nation in electronic signature capability,” Ige said. “We are reducing the amount of paper used and saving valuable time that can be better used working on issues facing the state.”

According to the Adobe ResourceSaver Calculator, signing 64,000 documents electronically instead of on paper saves 23,840 pounds of wood, 73,132 gallons of water, and 6,150 pounds of waste.

Monday’s proclamation is also the first record to be officially added to Hawaii State Digital Archives.

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